Autogenerate Teams in MS Teams

Sherpas Provisioning Tool™

Do you use Microsoft Teams and feel that it is getting a little messy?

Do you want to gain control over how Teams are created and make it easier for your users to get the right structure for folders, documents and Teams apps?

We have developed Sherpas Provisioning Tool™ as a solution to take control of Team's entire lifecycle, from creation - to archiving.

What is this?

Many organizations want to use Microsoft Teams for collaboration within the business and with external parties. Sherpas Provisioning Tool™ helps organizations and users to easily and controlled work with Microsoft Teams.

As standard in Microsoft Teams, owners of a team can manually configure the team based on their specific needs, which means that many teams will contain several different parts depending on the individual's thoughts about what a workspace should contain. Additionally, naming and enforcing policies will be difficult to enforce. Using Sherpas Provisioning Tool™, the organization defines how different types of teams are created and named including channels, folder and document structures, tabs and applications. Additionally, graphic elements can be applied to each team through the consistent use of images and logos.

Reduces the amount of manual work

Once all steps are automated, an administrator is no longer needed to create teams in a controlled manner when users need them. Through self-service, users can create teams themselves and a lot of time is saved as they do not have to do exactly the same configuration for each team.

Users can start the provisioning process all by themselves, and the creation and configuration of the workspace is done automatically. Sherpas Provisioning Tool™ can be configured so that certain types of teams require approval to be created. This saves time and money for both administrators and users to focus on the tasks that are important and cannot be automated as easily.

 

Avoid mistakes and incorrectly configured teams

When all teams are configured manually, likely by several different people, things can easily be set up and configured inadvertently. When team creation and configuration are automated, all places for collaboration become consistent and accurate.

Ownership and governance


Successful use of Microsoft Teams is not only about provisioning, but equally important is implementing the right policies and regulations.

In Sherpas Provisioning Tool™, an administrator can define who can request the creation of a team and also implement approval processes regarding requests for all or specific types of teams.


In traditional manual provisioning, whoever creates the team automatically becomes the owner. The employee may change security in violation of company policies and guidelines. If the employee leaves the organization, the team is "orphaned". Automatic provisioning with Sherpas Provisioning Tool™ eliminates this problem by making a system account the team owner.


Governance and compliance is also about applying the correct security settings to teams and ensuring that teams are properly classified. In Sherpas Provisioning Tool™, administrators define how settings are applied when a team is created. Additionally, each type of team has the ability to control privacy, classification, and guest access.

Improved information management and lifecycle management

Users and organizations can become frustrated with the large amount of teams, documents and information stored in Microsoft Teams. Sherpas Provisioning Tool™ addresses these concerns about business-specific rules and compliance when a team is provisioned and terminated.

If the period of use regarding a team needs to be extended or immediately archived, owners can easily do this through an action directly from Teams or via a notification in Outlook
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Sherpas Group AB

Skellefteå (Headquarters)
Skeppargatan 23, 931 29 Skellefteå
Exchange: +46 910 508 00

Stockholm
Exchange: +46 08 622 26 00

Support: +46 910 508 25
Email: info@sherpas.se

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